Admission Department represents the school and it is the face of the University. Like the other department, it is kept under the strictest of confidentiality. A standard must be met for student admission and it is the goal of the admission department to determine the students’ academic ability to pursue a rigorous medical school education.
Admissions Department is operated by a protocol and each representative is responsible to converting students into the School of Medicine.
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WUB is advertised throughout the Easter hemisphere of the world at present due to its heavy population. Advertisement is done through newspapers, radio, television and social media. As a new medical school the Governing Body have attempted to align themselves with replicable offshore medical schools.
The admission of students is offered through the office of the Registrar in collaborating with the School of Medicine.
WUB is committed to ensure that when you apply here onward to complete Clinical Rotations, USMLE and or Residency all your documents are correct and legitimate hence the thorough checking of each student’s background for admission to the school.
Pre-Medical Science Program Eligibility
Four trimesters of Premedical Sciences are offered to accommodate students from different academic backgrounds as a foundation for Medical Sciences; therefore, all Pre-med Applicants have to meet the following requirements:
For American/ Canadian Students:
For CARICOM Students: CXC/CSEC Boards
Graduates of 1998 or before: Physics, chemistry, biology, mathematics level 1 and 2.
Graduates after 1998: level 1, 2 or 3
For all other Students:
Basic Medical Science Program Eligibility
For American / Canadian Students:
Biology (General or Zoology)
Two semesters of Biology with laboratory
Chemistry (General or Inorganic)
Two semesters of Chemistry with laboratory
Two semesters of Organic Chemistry with laboratory
Two semesters of Physics with laboratory
English (or a humanities equivalent)
Two semesters of English or a writing-intensive humanities equivalent
Mathematics (Calculus or Statistics recommended)
One semester of College-level Mathematics
For Students who have not studied in the United States nor Canada:
Students who have studied outside of United States of America or Canada must have their credentials evaluated. This evaluation can be done by the World Educational Services which is a credential evaluation and which compares your academic accomplishments to standards in the U.S. or Canada. This report helps institutions like schools, employers, licensing boards, or immigration authorities better understand your educational background.
A report from WES does the following:
You also have the option to upgrade to an International Credential Advantage Package (ICAP); this means we will store your verified transcripts and evaluation report for easy sending to universities and approved licensing bodies at any time. (www.wes.org)
Please Note: Applicants with lower GPA scores or no MCAT should have strong letters of recommendation and satisfy the Admissions Committee that they possess strong motivation to study medicine. Preference will be given to Applicants who have passed MCAT or have earned a Bachelor’s Degree or higher.
Additionally, a personal interview may be requested at the discretion of the Admissions
Clinical Rotations Program Eligibility
Mail the 1) Application, 2) Transcripts 3) Curriculum Vitae 4) Application Fee $100.00 U.S.
The Other Requested Documents Below:
Verification of US Citizenship: (PLEASE EXCLUDE IF NOT A CITIZEN OF US)
Driver's license/ Social Security Card/ Permanent Resident Card
Legible copy of your passport's information page if you are not a citizen of the United States.
Five (5) passport size photos* (no older than 12 months)
Original Police Background check* (no older than 6 months)
10 Panel drug test results (no older than 1 week prior to registration)
Record of Immunization (must be dated within the last 10 years) : Varicella, Hepatitis B, Mumps, Measles, Rubella (MMR), Tetanus and annual PPD.
HIV Exam or Education certification**
Dean's letter of good standing
USMLE Step 1 history report
Photocopies of all relevant diplomas, certificates and awards.
A telephone interview will be scheduled with the Clinical Dean. The Semester Fee will be due on acceptance.
On matriculating into WUB each student is greeted with the following:
ADMISSIONS DEPARTMENT PROTOCOL
Role of Admissions Department
As representative of the School of Medicine, department is important as if it reflects the image of the university. Blazers or uniforms are to be worn when it representing the school at all times. No slippers are to be worn outside of the office. Hair styles are to be presentable at all times and skin is to be creamed as well kept in a presentable manner. Dressing attire is to be properly fitted with no holes, no stains. However, if an accident occurs during the course of the day, then it would be exempted.
Answering the Phones
It is imperative that when answering the phone persons should say either of the following
Good Morning, Washington University of Barbados, (Name) speaking, how can I be of assistance.
Good Afternoon Washington University of Barbados, (Name) speaking, how can I be of assistance.
Good Evening Washington University of Barbados, (Name) speaking, how can I be of assistance.
Thank you for calling Washington University of Barbados, (Name) speaking, how I can direct your call.
On answering students the following data should be taken:
All Admissions Staff should be aware of all circulars sent to students and staff. Student files are to be followed up by both Admissions Officers and all files are to be transparent.
They should be three sets of categories in which students should be placed on the inception of applying in which there must be a displayed colour code as follows:
Student files must be filed in alphabetical order and labelled properly. Each file must have the following:
Knowledge and Data
Admissions officers should know:
Data of potential students should be placed on the provided portal or computer in a spreadsheet with notes of the conversation and who took the call. Once a physical application is made then the notes should be transferred to the file.
Notes should consist of information given to the student and nay queries placed by the student.
Emails should come from firstname.lastname@example.org and signed by the responding Admission Officer. After each phone call, an introductory email should be sent with what is discussed within 24 hours. In the email, an outline of the application process should be outlined with all wire transfer details and fees that must be paid.
Introductory emails must be uniformed, and if modified, notification of the change should be sent in a memorandum with an effective date.
All files are to be kept confidential and shared only amongst the Admission Department, Dean, Board of Directors, Accounts. Files can only be shared by formal writing by the Board of Directors or the Dean of Washington University of Barbados: The School of Medicine.
At times, no files should be discussed with students unless for the recruiting purposes and this should be authorized by the Board of Directors or the Dean.
Scholarships or loans must be kept on files and only shared with the mentioned parties.
Meetings and Reports
Meetings should be held every Monday at 10:00 a.m. to have a plan of action for the week. Minutes of this meeting should be reported to the Board of Directors via email with an update of:
Every Friday a report should be sent to the Board of Directors with the progress of the students and Admissions Department.